KeyProcess Automation ServicesStalled work orders, chased every week
100–250follow-ups sent every Monday
~8 hourssaved every month
100%of stalled work orders followed up
Maintenance automation
Work order and maintenance automation for property managers
Stop chasing vendors one email at a time. Every stalled work order gets followed up on schedule, vendor replies come straight back to your team, and nothing sits open and forgotten.
What we automate
The repetitive work that eats your team's week, handled on its own. Your team just reviews and approves.
Stalled work order follow-ups
Every work order open past your cutoff gets a personal status request every week.
Vendor replies routed back
Updates land with the right coordinator, so nobody has to dig for them.
Open work order reports
Managers see what is open, how long it has been open, and who it is waiting on.
Resident status updates
Residents hear about their repair at the right time without a phone call.
Recurring maintenance reminders
Inspections, filter changes, and seasonal work are scheduled and never missed.
Vendor insurance and license alerts
Expiring documents are flagged before a vendor goes out to a job.
Real result
Read the case study →
FAQ
Common questions
Can work order follow-ups really be automated?
Yes. Every vendor with a work order open past a set number of days gets a personal status request on schedule, and the replies come straight back to your maintenance team.
Will vendors know it is automated?
Each message is personal to the vendor and the work order, written the way your team would write it, and replies go to a real person.
Does this work with our maintenance software?
Maintenance automations are built around the software and email you already use, so there is nothing new for your team or your vendors to learn.
How much time does it save?
One property management office went from typing 100 or more follow-ups by hand to zero, saving about eight hours a month while following up on every stalled work order.
Find out what you could automate
Book a free 30-minute audit. You'll leave with a written list of what to automate first and what it could save you, whether you hire us or not.
Request your free auditOr email tyler@keyprocessautomation.com